Email Reporting

Tags: Flow

Overview

You can now generate email reports and have them sent to you and your colleagues via email. Follow the instructions below to generate your first report. 

Note: These reports adhere to your view rights and permissions. You will only be able to run a report on the data you have access to view within your reports.

Getting Started

Step 1: Email Reporting is a permission based feature. If accessible, navigate to your Settings menu. Under Report Settings click Messages


Tip: If Email Reporting is not accessible in the navigation, contact the account administrator to provide additional permissions for the user. 

Selecting the metrics

In this first section you will need to select the metrics you want to run analysis for. 

Filters

In the “Filters” section you will be selecting what level of data you want to view - organization level or team level - and for what date range. 

Report depth - organization or team level

When selecting Team, you will have the option to select one or multiple teams to view in your report. Additionally you can have the team level data sent in a variety of ways:

  • Send teams with org data (one Email Report)
  • Send all teams together in one email (one email that includes all team level data)
  • Send teams individually (multiple emails based on the total number of teams selected)
Tip: If selecting four or more teams, each team report will have to be sent as an individual email.

Example 1: In this example the Org level metrics will be sent in one email report and both "Team A" and “Team B” level metrics will be sent as a separate report as indicated by the drop down selection Send all teams together.



Example 2: In this example, Org level metrics, “Team A” and “Team B” data will be visible in one Email Report. 

Example 3: In the below example, each team will be sent as an individual report. 

Selecting date ranges

You can select up to two different date ranges to view in your reports. Select the date range you wish to view from the drop down menu. 

Delivery 

In this section you will need indicate who the report should be sent to and the delivery frequency. 

Recipients

Add in as many email address (comma separated) as you would like. You do not need to input your own email address. Any report you generate will automatically be sent to the account's primary email address.


Delivery Frequency

You can have this report sent one time or you can schedule it to be sent out on a specific day and time. 

Example 1: One time


Example 2: You can schedule your report to be sent monthly, weekly or daily on a specific day and time, and indicate your time zone.

Send Your Report

When you are done scheduling your report, click the Schedule Reports button. Your report/s can take up to an hour to be created. 


Success! 


What do the Email Reports look like? 

Based on what you have selected, your email reports will looks similar to the one below. 

The organization level data will appear on the top, then any team will be shown below it. In the example below, you are seeing the organization level data and one team being displayed in two different time periods. 


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If you need help, please email support@pluralsight.com for 24/7 assistance.